What Unified Archiving Means For Regulatory Compliance

Regulatory requirements are on the rise while industry-specific and government compliance demands are always changing. If you’re not paying attention and found noncompliant, you may suffer some serious consequences. 

Compliance needs to stay a priority within your organization, and you need to stay vigilant in keeping up to speed on the latest developments. IT departments and CIOs must consistently implement additional procedures, systems and transparency within their companies to adhere to ever-changing regulatory requests. 

Especially if your organization embraces big data or the Internet of Things, you must address, identify and manage all corresponding risks. Data privacy laws should be obeyed from day one, as well as everything from data reliability to tax laws.

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To successfully tackle regulatory compliance, you need an information governance strategy that will not only observe these rules but also help you process and use data effectively and efficiently. With unified archiving, you can do just that: Comprehensively manage information while maximizing its value-- no matter where it resides—and reducing regulatory compliance risk.

It’s important to recognize that silos shouldn’t exist within the organization. All departments need to communicate and manage risks and requirements similarly. That’s why archiving is so essential: Data and information must be centralized and accessible across all parts of the company (that way storage isn’t application-specific, and retention management is more effective).

Whether it’s an e-mail, file or business document, unified archiving will enable easy access to information with better search functionality. You’ll better understand what kind of information you have, where it’s located and what kind of risk it presents. And if an unexpected investigation, litigation, records retention or second request comes up, you’ll have the means to respond effectively.

What Else Can Unified Archiving Do? 

  • E-Discovery: Nearly 66% of all enterprises state that they do not understand the legal requirements in their target markets, and enterprise-wide search is an essential component of today’s knowledge-based economy.

The DocuLynx Legal Hold Is:

a.) Part of a comprehensive eDiscovery process that leverages DocuClassify, DocuSearch, and the DocuArchive to enable the first 3 Phases of the EDRM Model across all asset types.
b.) Part of the overall retention management set-up within DocuArchive.
c.) DocuSuite Legal Hold Service will search for attributes and text data by taking existing user permissions into account.

  • Storage: Information is growing by the minute, and digital forms are standard these days. Where are you going to put it all, let alone make it easily accessible? With unified archiving, you can manage the revision-proof storage and migration of archived objects on storage systems.
  • Compliance: You need to think about the safe and secure long-term availability of information. And comply with the increasing number of legal requirements and regulatory issues. One way to follow your company’s privacy policy is by using the DocuLynx Logging Service to record user activity.

Unified archiving will also help your business’s bottom line since you’ll be replacing costly storage demands and maintenance. When you replace isolated solutions, you’ll simplify the migration of documents between applications and storage platforms and defensibly destroy information that doesn’t meet compliance and retention schedules. Your unified archiving and information governance program will also be scalable so you can quickly meet changing demands in the industry.

Want to know more? With unified archiving from DocuLynx, you’ll receive single instancing that will reduce storage demand and overall costs. Plus, you can’t lose by implementing a unified archiving system that reduces regulatory compliance risk.